Track Engineering Forms (TEFs) are structured documents used within rail, infrastructure, and engineering environments to record task steps, safety checks, approvals, and evidence of work carried out on track. TEFs ensure that engineering activity follows strict safety and compliance requirements. Because track work is high-risk and heavily regulated, they provide the visibility and accountability needed to protect workers, passengers, and the wider network.
Traditionally, TEFs were managed using paper forms that needed to be signed, shared, and filed manually. This created challenges with incomplete records, illegible handwriting, lost forms, and delays in reporting back to supervisors. Paper-based TEFs also made it difficult to provide real-time updates or prove compliance quickly during audits or incident investigations.
Digital TEFs solve these problems by capturing data instantly at the point of work. They ensure that workers follow the correct sequence of steps, complete mandatory safety checks, and record supporting evidence such as photos, measurements, and signatures.
How this applies to WorkfloPlus
WorkfloPlus has been used to digitalise TEFs, replacing manual paperwork with guided digital operational workflows that ensure full compliance. Workers follow each required step on mobile or wearable devices, capturing evidence as they go. This creates a complete, time-stamped digital audit trail that can be shared instantly with supervisors or control centres. The result is safer track work, faster reporting, and improved operational reliability.
