Evidence capture is the process of collecting proof that a task, inspection, or procedure has been completed correctly. This may include photos, measurements, notes, digital signatures, videos, or equipment readings. Reliable evidence is essential for compliance, quality assurance, maintenance verification, and audit readiness.
When evidence is captured on paper or entered manually later, it becomes less accurate or may be lost entirely. Digital evidence capture eliminates this risk by recording information in real time. It also links evidence to specific users, timestamps, and steps in a process, making it more trustworthy.
High-quality evidence helps organisations identify trends, improve processes, verify work, and resolve issues quickly. It strengthens accountability and provides confidence that standards are being met.
How this applies to WorkfloPlus
WorkfloPlus integrates evidence capture directly into operational workflow steps. Workers are prompted to add photos, notes, readings, or signatures at the right moment during execution. All evidence is automatically time-stamped and stored securely, creating a clear and auditable history of what happened.
